Choosing the Right Printer for Your Church’s Child Check-In System

Implementing a child check-in system in your church is a great step towards enhancing security and streamlining the registration process during services and events. One key component of this system is the printer used for generating check-in labels. In this post, we explore a few of our favorite printer options and tips for making the best choice for your church. While the following printers are our personal favorites, it’s important to shop around and ensure the printer you choose aligns with the specific needs and budget of your church.


1. The Benefits of Thermal Printing


Thermal printers are highly recommended for printing check-in labels due to their cost-effectiveness and reliability. Unlike traditional inkjet or laser printers, thermal printers operate without ink or toner, which can significantly reduce ongoing supply costs. This means the church only has to purchase labels as needed, saving both time and money.


2. Connectivity Options: Ensuring Compatibility with Your Devices


One of the most critical factors to consider when selecting a printer for your check-in system is how it connects with the devices in your church, such as iPads or tablets commonly used at check-in stations. Many churches now prefer mobile check-in using tablets, so printer compatibility is key.


AirPrint Compatibility


A common issue churches face when using iPads for check-in is the need for AirPrint-compatible printers. AirPrint is Apple’s wireless printing technology that allows direct connection from iPads, iPhones, and Macs without the need for drivers or software installation. If your church uses iPads for check-in, it’s crucial to ensure your printer supports AirPrint. Otherwise, you may run into connectivity issues that disrupt your check-in process.


Bluetooth Thermal Printers


For churches that prefer flexibility, Bluetooth-enabled thermal printers are an excellent choice. They can connect to various devices, including smartphones, tablets, and computers, allowing for easy printing from multiple locations or devices within the church premises. However, make sure the Bluetooth printer also supports AirPrint if your check-in system relies on iPads or other Apple devices.


USB and Wired Connections


For a dedicated check-in station, using a thermal printer with a USB or another wired connection can ensure a stable and reliable setup. This is particularly useful in environments where Wi-Fi is inconsistent or when you want to limit the check-in process to a specific location.


3. Choosing the Right Printer Model: Some Recommendations


When selecting a printer, it’s important to weigh various factors like label customization options, connectivity, and your church’s unique needs. Below are a few models that we recommend based on their features and performance.


  • Munbyn 130B: Mobile phone and tablet friendly, this printer supports a variety of label sizes, shapes, and colors, making it a versatile option for churches looking to customize their check-in labels.
  • Pedoolo, The Yellow Brand: Known for its affordability, this printer is mobile-friendly and provides a budget-friendly solution for churches that need an entry-level printer.
  • Dymo 550: Compatible with Windows and Mac, the Dymo 550 requires an RFID sticker in the core of the label roll. It’s known for its reliable performance and is well-suited for churches needing a more permanent check-in setup.


4. Shopping for Printers: Key Considerations


When choosing a printer, consider the following:


  • Print Speed and Quality: Ensure the printer can handle the volume of check-ins typical for your church, without compromising on print quality. A busy Sunday morning can easily become chaotic if the printer is too slow or unreliable.
  • AirPrint Support: If your church uses iPads for check-ins, AirPrint compatibility is essential. Make sure that the printer you choose can connect seamlessly to your Apple devices, or be prepared to use adapters or additional software, which can complicate the setup.
  • Cost of Supplies: Although thermal printers do not use ink, the cost and availability of compatible labels can vary. Consider the total cost of ownership, including the price of labels and how often you’ll need to reorder them.


By carefully selecting the right printer, particularly one that supports various connection methods (like Bluetooth and AirPrint) and offers choices in label customization, your church can create a child check-in system that is both user-friendly and cost-effective.